Prepare to Exhibit

All action items, to-do’s, and benefits associated with exhibiting at Access LIVE can be found on your Exhibitor Portal (hosted by Cadmium). You will have access to this portal immediately once you reserve your exhibit space. If you exhibited at Access LIVE 2024 you will need to re-register for Access LIVE 2025. 

NOTE: only one person from your company can edit your profile and complete your tasks. You can change the designated administrator at any time through the contact section of the portal. 

Actions to be completed in the Exhibitor Portal include: 

• Register company attendees (complimentary registrations, additional registrations, and bartender/model passes) 
• Complete your company profile, contact information, company logo
• Update your brand(s) details to be included on the Access LIVE App
• Book your hotel stay at our dedicated Hotel Room Block at Gaylord Rockies Resort & Convention Center.
• Enter the Wine & Spirits Tasting Competition
• Reserve a TASTE Table
• Review the Access LIVE Terms & Conditions
• Secure Sponsorship Opportunities to enhance your experience and add additional exposure to your brand/service.

Additional resources, forms, and documents found on this page and through the Access LIVE website will also be available on the Exhibitor Portal through the “Exhibitor Resources Center.”

Our designated Tradeshow Management Company is Freeman. Freeman will manage the buildout of all Access HQ (exhibit hall) booth structures and can provide additional materials and services upon request for those with booths and suites. Within days of reserving your space, you will receive login details for the Freeman Exhibitor Services Manual directly from the Freeman team.

Please review the Freeman Exhibitor Services Manual for the following details: 

• Shipping Material & Handling Information/Non-Alcohol Shipping Labels (including estimates & fees)
• Show Move-In & Move-Out Regulations
• Additional Décor & Furniture Orders
• Booth Structure Graphic Guidelines & Upload Instructions
• Booth Display Rules & Regulations (booth dimensions, structure height, use of space, etc.)
• Labor & Union Jurisdictions 
• Marshalling Yard Map & Directions
• Alcohol Beverage Product Handling Services
• All destination labels, for alcohol and non-alcohol
• Wholesaler Beverage Alcohol forms for:
  • Southern Glazer’s Wine & Spirits (Domestic & International Exhibitors)
  • Breakthru Beverage Company, Colorado (Domestic Exhibitors Only)
  • Republic National Distributing Company (Domestic Exhibitors Only)
  • LibDib (Domestic Exhibitors Only)

Enhance your booth or suite with the following resources. Links to these forms can also be found in the Cadmium Exhibitor Portal under Exhibitor Resources.

Catering, Electricity, Internet & Audio/Visual Needs

• Use these forms to order any Catering, Electricity or Audio Visual needs you have in your booth or Main Street Suite. Power, internet, and AV are not included. You must use Encore at Gaylord Rockies to supply these items.
• All food and beverages* served in your suite or booth must be ordered from the Gaylord Rockies. In addition, these forms provide the opportunity to order:
  • Ice
  • Glassware & Dump buckets (NOTE: If using GLASS, you must order through the hotel. You can only provide disposable sampling cups).
  • Lemons, Limes, Oranges, and other garnishes
  • Any food, coffee or other beverages.

* Note: Any alcohol or non-alcohol that is the company’s own product and is being showcased at Access LIVE may be brought in through the proper channels and is not subject to fees from hotel. 

• Gaylord Rockies Exhibitor Storefront

Exhibitor Appointed Contractor Form 

If you are using any contractor other than Freeman to set-up your booth or suite, you must complete and return this form.

• Form Coming Soon! 

Preferred Décor & Staffing Vendors

To enhance your experience and profile at Access LIVE, we encourage you to use the WSWA preferred vendors who are very familiar with show rules and processes.

Décor Vendors include:

• Freeman Exhibitor Services Manual
• Access DMC
• HELLO Colorado (coming soon)
• Imprint 

Staffing Vendor Includes:

• Cydcor 

• Enter the Wine & Spirits Tasting Competition
• Reserve a TASTE Table
• Enter Brand Battle
• Secure a Sponsorship